Become an Exhibitor at FGS 2016
Meet Your Customers Face-to-Face
Exhibit at the FGS 2016 National Conference, 31 August through 3 September, which will be held at the recently renovated Prairie Capital Convention Center in Springfield, IL, in the “Land of Lincoln.” The conference hotel is the Wyndham Springfield City Centre, with additional accommodations at the President Abraham Lincoln Doubletree Hotel.
Booths & Exhibit Hall: The exhibits area is a modern, well-lit 9700 square foot hall allowing easy access to all booths. The area will be secured and monitored by professional guards. Best Expo will provide the exhibit services.
Each booth will include:
- 10' X 10' booth
- 8' high back drape, 3' high side drapes
- (1) 8' draped table (2) chairs
- (1) waste basket
- (1) exhibitor ID sign
Each exhibitor will also receive:
- ONE complimentary conference registration in its organization's name.
- An exhibitor badge for one specific person
- Additional badges with the company’s name for staff or volunteers.
- Additional conference registrations may be purchased for staff or volunteers.
NEW THIS YEAR! Exhibitor Bucks: Each FGS full conference registrant will receive $10 in Exhibitor Bucks. Each single day registrant will receive $5 in Exhibitor Bucks. Each registrant will spend their Bucks at a booth. Exhibitors will collect the Bucks and turn them in to the Exhibit Co-Chairs for future reimbursement.
Available Extras: All registered exhibitors will receive an email in June 2016 from Best Expo with a link to additional resources Best Expo will offer in their online Best Expo Portal. This is an opportunity to arrange for special booth items not included in the booth package. Electric and hardwired Internet can be ordered on a form that is within the Best Expo Portal, and they will forward those requests to the PCCC (convention center). The PCCC will be fulfilling those requests the day of setup.
Door Prizes: Exhibitors are encouraged to offer door prizes. Door prize winner names should be given to the Exhibit Hall Co-chairs daily by 4:30pm Thursday and Friday, and by 1:00pm Saturday. Winners will be posted on the bulletin board located at the back of the hall.
Lecture Breaks: Thirty minute breaks are scheduled between lectures, so attendees will have time to visit the Exhibit Hall.
Concession Area: Food and beverages will be available at the front of the exhibit hall area.
Exhibit Hall Schedule:
Wednesday, 31 August: (set-up only) 8:00 am to 5:00 pm
Thursday, 1 September: 9:30 am to 5:00 pm
Friday, 2 September: 9:00 am to 5:00 pm
Saturday, 3 September: 9:00 am to 3:00 pm
Saturday, 3 September: (tear down): 3:00 pm to 8:00 pm
FGS Website: Visit www.fgsconference.org to view full program and registration materials, the Exhibit Hall Map, and Exhibitor Agreement. All exhibitors will be listed on the FGS conference website with contact information and a short description (50 word limit) of services or products offered.
Booth Reservations: Exhibitor registration will begin 1 February 2016. Mail or FAX registrations will also be accepted.
Cost: $249 ($199 for non-profit groups).
Booth numbers will be assigned on a first-come, first-served basis upon receipt of the signed Agreement and full payment. Exhibitors are encouraged to reserve their booths early, especially those hoping to have multiple adjoining booths. Booths registered in multiple company names will be treated as separate booth orders and physically separated by side drapery.
For FAX or mail-in reservations, please include a MasterCard, Visa, American Express, or Discover Card number, or make checks payable to FGS, and mail with completed and signed Agreement to:
Attn: Booth Exhibits
FGS 2016 Conference, P.O. Box 200940, Austin, TX 78720-0940
Cancellation: All exhibitor cancellations for the 2016 FGS Conference must be received in writing or sent by e-mail to firstname.lastname@example.org no later than 30 June 2016. Exhibitors requesting a refund by 30 June 2016 will be refunded their booth fee less a $50.00 administrative charge. Cancellations postmarked after 30 June 2016, and no-shows, will not receive a refund.
Illinois Sales Tax: All exhibitors who sell merchandise or take orders at the conference will be required to pay Illinois Sales Tax. Information on obtaining a permit/license can be found at http://www.revenue.state.il.us/businesses/register.htm
Sponsorships: Sponsoring conference activities is a great promotional tool. Interested exhibitors should contact email@example.com
Free Literature Table: Items for the Free Literature Table should be shipped between August 1-10, 2016 to arrive no later than August 15, 2016.
You Can Help!
Provide a link to the FGS website www.fgsconference.org and promote FGS 2016 to your customers. Request FGS 2016 program brochures: call toll free (888-FGS-1500) or e-mail your request to firstname.lastname@example.org.