Become an Exhibitor at FGS 2017
Meet Your Customers Face-to-Face
Exhibit at the FGS 2017 National Conference, 30 August through 2 September, at the David L. Lawrence Convention Center (DLLCC) in Pittsburgh, Pennsylvania. The main conference hotel is the Westin Convention Center and conference rates are also available at the Omni William Penn Hotel.
The exhibit hall will be located in the 82,000 square foot Hall B on the 2nd floor. The area will be secured and monitored by professional guards. Stetson Convention Services will provide the exhibit services.
Booth assignments will be made on a first-come, first-served basis upon receipt of the signed agreement and full payment. Exhibitors are encouraged to reserve their booths early, especially those hoping to have multiple adjoining booths. Booths registered in multiple company names will be treated as separate booth orders and physically separated by side drapery.
Cost: $249 per 10’ x 10’ booth ($199 for non-profit organizations)
Each booth will include:
- 10' X 10' booth
- 8' high back drape, 3' high side drapes
- (1) 8' draped table (2) chairs
- (1) waste basket
- (1) exhibitor ID sign
Each exhibitor will also receive:
- ONE complimentary conference registration in its organization's name. (Additional conference registrations may be purchased for staff or volunteers.)
- An exhibitor badge for one specific person
- Additional badges with the company’s name for staff or volunteers.
- A profile on the FGS conference website, which includes contact information, link to website, description, and more.
- A listing in the On-site Guide.
Exhibit Hall Schedule
- Set-up: Wednesday, August 30: 8:00 a.m. to 5:00 p.m.
- Tear Down: Saturday, September 2, 3:00 p.m. to 8 p..m
Exhibit Hall Open for Business
- Thursday, August 31: 9:30 a.m. to 5:00 p.m.
- Friday, September 1: 9:00 a.m. to 5:00 p.m.
- Saturday, September 2: 9:00 a.m. to 3:00 p.m.
Available Extras: All registered exhibitors will receive an email in June 2017 from Stetson Convention Services with a link to additional resources they will offer. This is an opportunity to arrange for special booth items not included in the booth package. Electric and hardwired Internet can be ordered through Stetson Convention Services but will be fulfilled by DLLCC on the day of setup.
Door Prizes: Exhibitors are encouraged to offer door prizes. Door prize winner names should be given to the Exhibit Hall Chair daily by 4:30pm Thursday and Friday, and by 1:00pm Saturday. Winners will be posted on the bulletin board located at the front of the hall.
Vendor Bucks: Each FGS full conference registrant will receive $10 in Vendor Bucks. After “spending” the Vendor Bucks at an exhibitor booth (by making a purchase of equal or greater value) and having their bucks “notarized” by the exhibitor, registrants may redeem them for the cash value at the Vendor Bucks Reimbursement booth at the rear of the Exhibit Hall.
Conference Passport: The Conference Passport encourages attendees to visit as many Exhibitors as possible to be eligible to win prizes, including a significant grand prize. Exhibitors will “notarize” passports using a company stamp or stickers provided by the Exhibits Chair. Exhibitors will have the opportunity to opt-out of Passport participation.
Exhibit Hall Events: NEW THIS YEAR! Two special times have been set aside for attendees to explore the exhibit hall.
On Friday, the two-hour lunch break will be devoted to the exhibit hall with a catered boxed lunch served inside the hall. Tickets for this lunch are included for all full conference registrations and can also be purchased as an add-on by Friday-only attendees and exhibitor staff who do not have a full conference registration. The usual sponsored luncheons will not be held on Friday. The concession stand will have a limited menu and staff on Friday.
The regular 11:00 a.m. session on Saturday is replaced by Exhibit Hall Live, which will run from 10:30 (when the previous session ends) to noon. Planning for special activities and door prizes for this 90-minute exhibit hall gala is ongoing and we’d love to hear your ideas. This will be billed as a great time for attendees to spend those Vendor Bucks and complete their Passports, if they haven’t done so by Saturday morning. (Note: One workshop will be in progress during this event as it was not possible to schedule it at a different time, but that will impact only a small number of attendees.)
The usual exhibit hall grand opening will take place Thursday immediately following the keynote (9:30 to 11:00 a.m.).
Exhibit Hall Learning Center: Thirty-minute presentations will be given on Thursday, Friday, and Saturday during the conference in the Exhibit Hall Learnng Center located in the back of the Exhibit Hall. These sessions will be presented by exhbitors and society representatives and are open to conference attendees and the public. To request a time slot, registered exhibitors should complete the Submit Exhibit Hall Learning Center Presentation form.
Lecture Breaks: Thirty minute breaks are scheduled between lectures, so attendees may visit the Exhibit Hall.
Concession Area: Food and beverages will be available at the exhibit area concession stand on Thursday and Saturday. A limited concession stand will be available on Friday due to the catered lunch.
FGS Website: All exhibitors will be listed on the FGS conference website with contact information and a short description (50-word limit) of services or products offered.
Cancellation: All exhibitor cancellations for the FGS 2017 Conference must be received in writing or sent by email to firstname.lastname@example.org no later than 30 June 2017. Exhibitors requesting a refund by 30 June 2017 will be refunded their booth fee less a $50.00 administrative charge. Cancellations postmarked after 30 June 2017 and no-shows will not receive a refund.
Sponsorships: Sponsoring conference activities is a great promotional tool. Interested exhibitors should contact email@example.com.
For FAX or mail-in booth reservations: Please include a MasterCard, Visa, American Express, or Discover Card number or make checks payable to FGS, and mail with completed and signed agreement to:
FGS 2017 Conference, Attn: Exhibits, PO Box 200940, Austin, TX 78720-0940