Become an Exhibitor

San Antonio,Texas 

Join us in San Antonio! This charming and historical city is famous as one of the oldest and most beautiful cities in America. It is steeped in a rich and vibrant cultural history. The exhibit hall in the Henry B. Gonzalez Convention Center will offer enough space for exhibitors and attendees to be able to move around comfortably.

Booth & Exhibit Hall Details

The Henry B. Gonzalez exhibit hall is a modern and well-lighted hall allowing easy access to all of the booths. The Exhibit area will be secured and monitored by professional guards. FGS has contracted with Best Expo to provide the exhibit services. Each booth will include:

10' X 10' booth
8' high back drape, 3' high side drapes
(1) 8' skirted table
(2) chairs
(1) waste basket
(1 ) exhibitor ID sign

Each exhibitor will also receive ONE complimentary conference registration in its organization's name. Staff and volunteers working at your booth will be provided with exhibitor badges, but only the individual assigned the one complimentary conference registration, or those who purchase a conference registration, may attend lecture sessions. If an exhibitor registers booths in multiple company names the booths will be treated as separate booth orders and physically separated by side drapery. At a later date you will be asked to provide information for name badges and exhibitor ribbons.

The rental cost of a 10x10 booth is $219 and for our non-profit groups and societies, it is $199. 

Texas Sales Tax
All exhibitors who sell merchandise or take orders at the conference will be required to pay the Texas Sales Tax. Information on how to obtain a permit/license will be sent in the vendor packet.

Booth Reservations

Booth numbers shown on the map will be assigned on a "first-come, first-served" basis upon receipt of the signed contract with full payment. All final booth placements are subject to availability. You can register online or download the contract here (PDF). Vendors are encouraged to reserve their booths early, especially those hoping to have multiple adjoining booths. Please include your MasterCard, Visa or Discover number or make checks payable to FGS, and mail with completed and signed contract to:

Cindy Foreman, Exhibits Chair
2014 FGS Conference
P.O. Box 200940
Austin, TX 78720-0940
Fax: 866-347-1350
E-mail: exhibits@fgs.org

If paying by credit card please complete the additional information on the contract. Credit card orders may be mailed or faxed. Registration will open for online processing in early 2014, but you may register via mail or fax beginning April 1, 2014.

Exhibit Hall Schedule:

Wednesday: (set-up only) 8 a.m. to 5 p.m.
Thursday: 9:30 A.M. to 5:30 p.m.
Friday: 9 A.M. to  5:00 p.m.
Saturday: 9 A.M. to 3:00 p.m.
Saturday: (tear down): 3:30 p.m. to 8 p.m.

Extras Available

Our exhibit hall decorator will send an exhibitor's packet in early June 2014 to all exhibitors. This is an opportunity to arrange for special booth items that are not included in the booth package such as custom and extra furniture and material storage. Electrical and Internet needs are purchased through the convention center. That information will be communicated to exhibitors as soon as it is available.  The decorator will also send information about unloading and loading, parking and dock access for exhibitor set-up.

Lecture Breaks

Forty-five-minute breaks are scheduled between lectures, so attendees will have time to visit the exhibit hall.

Concession Area

Food and beverages will be available just outside the exhibit hall area.

Cancellations

All exhibitor cancellations for the 2014 FGS Conference must be received in writing or sent by e-mail to <exhibits@fgs.org>, the Exhibits Chair, by June 20, 2014.  Exhibitors requesting a refund by June 20, 2014 will be refunded their booth fee payment less a $50 administrative charge. Cancellations postmarked after June 20, 2014 and no-shows will not receive a refund.

Advertising Opportunities

Conference Sponsorship. Sponsoring conference activities is a great way to promote your organization. Exhibitors interested in sponsoring an event should contact Ed Donakey at ed@familysearch.org.

Vendor Door Prizes. Do you want more customers to come to your booth? Details will follow upon receipt of your signed contract about the vendor door prize plan.

FGS Website.  All vendors will be listed on the FGS Website <www.fgs.org>. This will include your contact information and a short description (50 word limit) of the services or products your firm or organization offers. The information should be sent to Cindy at exhibits@fgs.org. The full program and registration material will be on-line at this site.

Syllabus (includes printed and CD versions).
1/4 - page ad $100 (3-1/2x5)
1/2 - page ad $175 (7-1/2x5)
Full-page ad $300 (8-1/4x10-3/4)
Inside front cover - full page ad for $500
Inside back cover - full page ad for $500

Onsite Conference Guide.
1/4-page ad $75 (3-1/2x5)

1/2-page ad $125 (7-1/2x5)

Full-page ad $200 (8-1/2x11)
Inside front cover – full page ad for $250
Inside back cover – full page ad for $250

Black and white camera-ready advertisements will be accepted electronically for the syllabus and on-site program booklet. The deadline for submitting the advertisement and payment is June 1, 2014. Send to the FGS Advertising Coordinator.

Conference Bag Inserts. The advertising might be a discount coupon for use at the conference, a highlight of one of your products or a brochure. The cost of this advertising is $150. You will need to ship 1,500 flyers (amount to be confirmed by July 15th) no larger than 8 ½" X 11" on any color paper (up to 60# weight). The deadline for submitting a conference bag insert request and payment is June 1, 2014. Send requests to the FGS Advertising Coordinator.

Society Showcase

Genealogical societies that are members of FGS are eligible to participate in the exciting Society Showcase Live. Please see Society Showcase for full details on special area table pricing for FGS member societies. If societies wish to make sales of items other than memberships, they must reserve a regular exhibit booth.

Keep up-to-date

Check this website and the conference blog for updates and information about the conference. The conference blog provides up-to-date information on conference activities, sponsorships, speakers, research facilities and more and is being updated weekly.

You Can Help!

You can share your enthusiasm and information about the 2014 FGS Conference. Mentioning the conference in your online or print catalogs is excellent advertising. You can provide a link to the FGS Website <www.fgs.org> and/or mail conference brochures with your book orders. Call toll free (888-FGS-1500) or e-mail your request to <info@fgs.org>.

IF YOU ARE UNABLE TO JOIN US THIS YEAR and would like to put brochures on the free literature table, please ship flyers to arrive sometime between August 1 – 15, 2014. The address for shipping will be posted in the conference blog in July, or you may email exhibits@fgs.org for more information.