Become an Exhibitor at FGS 2018

Meet Your Customers Face-to-Face

Exhibit at the FGS 2018 National Conference, August 22–25 at the Grand Wayne Convention Center in Fort Wayne, Indiana. 

The exhibit hall will be located in the 50,000 square foot Convention Hall in the Grand Wayne Convention Center (GWCC). The  GWCC engineers will provide the exhibit services. 

Booth assignments will be made on a first-come, first-served basis upon receipt of the signed agreement and full payment. Exhibitors are encouraged to reserve their booths early, especially those hoping to have multiple adjoining booths. Booths registered in multiple company names will be treated as separate booth orders and physically separated by side drapery.

Cost: $249 per 10’ x 10’ booth ($199 for non-profit organizations)

Each booth will include:

  • 10' X 10' booth
  • 8' high back drape, 3' high side drapes
  • (1) 8' draped table (2) chairs
  • (1) wastebasket
  • (1) exhibitor ID sign

Each exhibitor will also receive:

  • ONE complimentary conference registration in its organization's name. (Additional conference registrations may be purchased for staff or volunteers.)
  • As many exhibitor badges as needed (for entry to the hall during set-up, tear-down, and morning hours prior to opening to the public).
  • A profile on the FGS conference website, which includes contact information, link to website, description, and more.
  • A listing in the On-site Guide.and conference app

Exhibit Hall Schedule

Exhibitor-Only Hours

  • Set-up: Wednesday, August 22: 8:00 a.m. to 5:00 p.m. 
  • Tear Down: Saturday, August 25, 3:00 p.m. to 8 p..m

Exhibit Hall Open for Business

  • Thursday, August 23: 10:00 a.m. to 5:00 p.m. 
  • Friday, August 24: 9:00 a.m. to 5:00 p.m. 
  • Saturday, August 25: 9:00 a.m. to 3:00 p.m. 

Available Extras:  All registered exhibitors will receive a booth confirmation email from the Exhibits Chair with a link to additional resources that will be offered by the GWC Engineers. This is an opportunity to arrange for special booth items not included in the booth package, including electricity and hard-wired Internet. 

Door Prizes: Exhibitors are encouraged to offer door prizes.  Door prize winner names should be given to staff at the FGS booth daily by 4:30pm Thursday and Friday, and by 1:00pm Saturday. Winners will be posted on the bulletin board located in or near the FGS booth.

Vendor BucksEach FGS full conference registrant will receive $10 in Vendor Bucks. After “spending” the Vendor Bucks at an exhibitor booth (by making a purchase of equal or greater value) and having their bucks “notarized” by the exhibitor, registrants may redeem them for the cash value at the Exhibits booth at the front of the Exhibit Hall.

Conference Passport: The Conference Passport encourages attendees to visit as many Exhibitors as possible to be eligible to win prizes, including a significant grand prize. Exhibitors will “notarize” passports using a company stamp or initials. Exhibitors will have the opportunity to opt-out of Passport participation. 

Dedicated Exhibit Hall: Non-compete times have been included in the program each day from 10:00 a.m.–11:00 a.m. We will not have sessions scheduled to allow attendees free time to explore the exhibit hall.  The usual exhibit hall grand opening will also take place Thursday immediately following the keynote (10:00 a.m. to 11:00 a.m.)

Exhibit Hall Learning Center: Thirty-minute presentations will be given on Thursday, Friday, and Saturday during the conference in the Exhibit Hall Learning Centers. These sessions will be presented by exhibitors and society representatives as well as staff from the Allen County Public Library. These presentations and are open to conference attendees and the public. Information about signing up for a slot will be provided to confirmed exhibitors.

Lecture Breaks: Thirty-minute breaks are scheduled between lectures, so attendees may visit the exhibit hall.

Concession Area: Food and beverages will be available at the exhibit area concession stand on Thursday, Friday, and Saturday. 

FGS Website: All exhibitors will be listed on the FGS conference website with contact information and a short description (50-word limit) of services or products offered.

Cancellation: All exhibitor cancellations for the FGS 2018 Conference must be received in writing or sent by email to exhibits@fgs.org no later than July 31, 2018. Exhibitors requesting a refund by July 31, 2018, will be refunded their booth fee less a $50.00 administrative charge. Cancellations postmarked after July 31, 2018 and no-shows will not receive a refund.

Sponsorships: Sponsoring conference activities is a great promotional tool. Interested exhibitors should contact conferences@fgs.org.

For FAX or mail-in booth reservations: Please include a MasterCard, Visa, American Express, or Discover Card number or make checks payable to FGS, and mail with completed and signed agreement to: 

FGS 2018 Conference, Attn: Exhibits, PO Box 200940, Austin, TX 78720-0940

Fax: 866-347-1350

Email: exhibits@fgs.org