Conference Policies

Cancellation Policy

Cancellations will be accepted through August 1, 2017 via e-mail, fax, or mail sent to the FGS office postmarked by that date. For full conference registration cancellations received or postmarked by August 1, 2017, registrants will receive the conference registration fee, including meal functions, less a $50 non-refundable administration charge. Separate workshop, special event and/or luncheon cancellations will have a $10 service fee deducted. While refunds cannot be given for cancellations after August 1, 2017, registrants will have access to the downloadable syllabus.

Recording and Photography Policy

The Federation of Genealogical Societies (FGS) does not permit the recording of presentations at FGS conferences or events under any circumstances or in any form or media, including but not limited to audio recordings, video recordings, or literal transcripts, except by specific written permission. 

FGS contracts with Fleetwood Onsite Conference Recording to audio record the lectures of speakers who provide their written consent to be recorded. Recordings may be purchased at the conference or ordered after the conference.

Photos may not be taken of any session for any reason without prior consent of the speaker. While non-flash photos may be taken with speaker consent, please be respectful of the speaker’s copyrighted slides and of your fellow attendees. Flash photography is strictly prohibited.

Social Media Policy

FGS does permit and encourage the use of various forms of social media, including Facebook, Twitter and live blogging at conferences and events as a means of summarizing, highlighting, excerpting, reviewing, and/or publicizing sessions, events, syllabus materials, speakers or the conference in general, provided that only content excerpts are used and that the presentation material is not reproduced in full while using social media tools and the speaker is referenced and cited appropriately in each case.

While speakers have been informed of the FGS social media policy and are encouraged to permit the use of social media during their session, each speaker does have the right to make an announcement at the start of the session barring the use of social media during the session.

Any announcement made barring the use of cell phones or mobile devices does not apply to the use of such devices to access social media tools (unless that has been stated by an individual speaker), but such announcement applies to a) turning off any audible ringer or notification alert on such devices and b) the use of such devices to make a call requiring a voice conversation which can be heard by other event or session attendees.

We ask that at all times you please respect the intellectual property rights and copyrights of FGS and its presenters and speakers.

FGS Photography Usage Policy

Representatives of FGS may take photographs and/or videos of participants during the FGS 2017 conference. These photographs and videos are for use by FGS in publications or other media material produced for the purposes of society promotion including, but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, etc. Attendees' registration grants FGS permission and consent for use of this photography and video.